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Build a system to streamline the car return process

Project overview

The automotive industry is undergoing a significant shift toward Mobility-as-a-Service (MaaS), where mobility is viewed as a service rather than a product. This transformation requires companies to focus on customer experience at every stage of the journey, from acquiring a lease vehicle to using it and eventually returning it.

A leading automotive leasing company approached SOWEDO with a specific challenge: to streamline the car return process, ensuring faster settlements, better transparency for customers and improved fleet management for the leasing company. They envisioned a system that would allow customers to conduct vehicle inspections independently, providing a seamless, user-friendly experience while reducing operational inefficiencies.

Challenges & constraints

The traditional vehicle return process was time-consuming and complex. Customers had to visit designated locations to return their cars, often facing delays in receiving damage assessments and settlement reports. Meanwhile, fleet managers lacked real-time insights into the condition of returned vehicles, creating bottlenecks in the process. Additionally, the leasing company had limited visibility into the vehicles’ condition prior to their return, delaying their availability for resale or re-leasing.

Project solution

SOWEDO collaborated closely with the leasing company to develop a custom solution using the no-code platform WEM. This partnership was built on a shared vision of delivering a transformative user experience and leveraging technology to optimize processes.

We created an intuitive applications that empowers drivers to conduct their own vehicle inspections, wherever and whenever they choose.
The app features:

  • A step-by-step guide for conducting inspections
  • AI integration for damage recognition 
  • Instant generation of detailed inspection reports

The app was developed collaboratively, with SOWEDO’s team working alongside the leasing company’s team. Despite their limited coding experience, the client’s team quickly gained proficiency in using WEM, enabling them to contribute actively to the project and build applications independently in the future.

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The result and numbers

The implementation of the inspection app has delivered remarkable results:

  • Customer Empowerment:
    Drivers can now complete inspections on their own terms, eliminating the need for trips to designated return locations. Reports are generated instantly, providing clarity and transparency.
  • Operational Efficiency:
    More than 50% of vehicle returns are now fully automated, requiring no employee intervention.
  • Reduced Downtime:
    The average time a returned vehicle spends on the leasing company’s premises has been slashed from 22 days to just 2 days.
  • Faster Resale:
    Vehicles, complete with inspection photos, are immediately listed on trading platforms, accelerating the resale process.
  • Streamlined Communication:
    Disputes between employees and employers over vehicle condition have been minimized thanks to clear, real-time inspection reports.

These outcomes were achieved in just 180 days, showcasing the power of collaboration and innovation.

Fully automated
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Reduced downtine
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Inspections
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Increased saleprice
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Satisfied customers
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Continuous growth

The successful rollout of this system marked the beginning of a long-term partnership. Since the initial launch, the appplication and underlying system have evolved through continuous development using Agile Scrum methodology. Together, we have introduced new features, enhanced existing functionalities and adapted the platform to meet the client’s changing needs.

To this day, SOWEDO remains deeply involved in the project, working hand-in-hand with the leasing company to ensure the system remains at the cutting edge of the industry. This ongoing collaboration underscores our commitment to innovation and excellence, helping our client stay ahead in a rapidly evolving market.

Looking ahead

As the automotive industry continues to embrace MaaS, this project stands as a testament to how technology can redefine customer experience and operational efficiency. At SOWEDO, we’re proud to support our client’s mission to deliver world-class mobility services and look forward to driving further innovations together.

Project name

Transforming Mobility Services

Category

Digital transformation

Client

Arval

Date

16 June 2022

Duration

6 Months

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